CustomMonitoring

Multi-Portal Tender Monitor

Monitor an agreed mix of public and customer-authorized paid tender portals, apply qualification rules, track changes, and deliver source-linked opportunities and files into Airtable.

No access or payment before scope confirmation

Your input

Tell us what to run. We handle the operating structure.

You do not need to prepare technical configuration. Provide the business requirements, examples, and approved access; we translate them into fields, rules, and a tested schedule.

What you provide

Approved public and paid portal list
Customer authorization for each authenticated account
Existing saved searches or required filters
Geography, trade, industry, value, authority, and deadline rules
Inclusion, exclusion, and qualification criteria
Required opportunity, bidder, amendment, and file fields
Preferred cadence, including whether three-hour checks are required
Airtable base, table, linked-record, and attachment requirements
Approved hosting region and retention requirements

How you provide it

Setup form without passwords
Portal and saved-search inventory
Spreadsheet of qualification rules
Existing Airtable schema or sample base
Representative tender records and files
Secure credential handoff after scope approval
Technical access session for MFA or account setup

The result

What this workflow delivers.

A recurring Airtable review queue containing qualified tender opportunities, official source links, deadlines, amendments, published bidder information, attachments, and transparent portal-run status.

Best for: General contractors, specialty trades, suppliers, government contractors, bid teams, estimators, business-development teams, and organisations checking several procurement portals repeatedly.

Sources

ConstructConnect when accessed through a customer-authorized account and permitted workflow
Other customer-authorized commercial tender portals
Federal, state, county, city, school, utility, and authority procurement portals
Industry and sector bid networks
Public tender pages, notices, amendments, bidder lists, and downloadable files within the agreed scope

Output fields

Portal and source name
Opportunity identifier and title
Buyer, agency, authority, project owner, and location
Trade, category, industry, and classification fields
Published value or estimate
Issue date, site visit, questions deadline, bid deadline, and status
Qualification match and review reason
Official source URL and portal record URL
Amendment and deadline-change history
Published current, interested, plan-holder, or awarded bidder information when available
Attachment names, file types, source links, and Airtable attachments within agreed limits
Collection time, run status, error state, and review status

Delivery options

Airtable records and attachment fields
Google Sheets
Excel
CSV
JSON
Email review digest
Customer-controlled file storage
Database-ready delivery

Operating scope

Agreed portals, saved searches, result limits, file scope, and Airtable base
Every 3 hours, daily, or weekly
Mixed access

Configurable service

One workflow, configured around the decisions your team owns.

The modules describe business capabilities, not separate tools to operate. Select the coverage, filters, review rules, schedule, and destination during setup.

Available modules

Portal monitoring — run agreed public and authenticated saved searches across the approved source list
Qualification — apply geography, trade, industry, value, buyer, authority, keyword, and deadline rules
Deduplication — connect likely duplicate opportunities while preserving every source reference
Amendment and deadline tracking — append changed dates, notices, addenda, and status observations
File collection — transfer approved CSV, spreadsheet, PDF, document, and other supported attachments into Airtable or customer storage
Bidder monitoring — retain published interested, current, plan-holder, or award information when the portal provides it
Airtable delivery — validate required fields, link records, attach supported files, and route opportunities into a review queue
Managed portal operation — monitor sessions, MFA exceptions, failed pages, source changes, VPS health, and scheduled delivery

Business questions supported

Which relevant opportunities appeared across all approved portals since the previous run?
Which records match our geography, trade, industry, value, authority, and deadline rules?
Which portal records describe the same underlying project?
Which deadlines, amendments, files, or bidder details changed?
Which opportunities need estimator, bid-manager, or business-development review?
Which authenticated portals failed, expired, requested MFA, or returned no qualifying results?
Which source links and downloaded files support each Airtable record?
When did each portal last complete successfully?

Worked example

See what goes in and what comes back.

Examples show the delivery structure before setup. Names and values are illustrative, not client records or performance claims.

Example input

{
  "portals": [
    { "name": "Commercial portal A", "access": "secure handoff after approval", "saved_search": "Northeast electrical projects" },
    { "name": "State procurement portal", "access": "public", "saved_search": "Facilities and construction" }
  ],
  "filters": {
    "geographies": ["NY", "NJ"],
    "trades": ["electrical", "low voltage"],
    "minimum_value_usd": 100000,
    "minimum_days_to_deadline": 7
  },
  "cadence": "Every 3 hours",
  "files": ["PDF", "CSV", "XLSX"],
  "delivery": "Customer Airtable base"
}

Example delivery

Illustrative record

{
  "opportunity_id": "SYNTHETIC-PORTAL-2026-0142",
  "title": "Municipal facility electrical upgrade",
  "source_portals": ["Commercial portal A", "County bids portal"],
  "buyer": "Illustrative municipal authority",
  "location": "New York",
  "trades": ["electrical", "low voltage"],
  "published_value_usd": null,
  "bid_deadline": "2026-09-04T17:00:00-04:00",
  "qualification_status": "review",
  "qualification_reasons": ["target geography", "target trade"],
  "amendment_status": "addendum_detected",
  "published_bidders": ["Illustrative bidder A", "Illustrative bidder B"],
  "attachments": ["plans.pdf", "bid_form.xlsx", "bidder_list.csv"],
  "portal_run_status": "completed",
  "airtable_delivery_status": "validated",
  "collected_at": "2026-08-19T15:00:00Z"
}

Installation path

From source approval to scheduled operation.

The first representative run is reviewed before the workflow becomes a recurring operation.

List the portals, saved searches, qualification rules, fields, files, and Airtable destination

Confirm account authorization, portal permissions, MFA handling, and approved hosting region

Run a representative sample from every portal

Review duplicates, qualification decisions, amendments, files, bidder fields, and error states

Approve the Airtable schema and acceptance criteria

Launch the agreed schedule on a customer-approved US-hosted VPS when required

Monitor sessions, failed portals, source changes, and delivery status

Managed history

Each run adds to a useful operating history.

Each run can append timestamped portal observations rather than silently replacing previous records. New opportunities, status changes, deadline movements, amendments, bidder updates, attachment changes, duplicate decisions, and portal failures remain available for review.

Retention and portability

Retention is agreed during setup. Structured opportunity history can remain in the customer-owned Airtable base and be exported to CSV or JSON. Source files can be attached in Airtable or placed in customer-controlled storage according to file-size, licensing, and retention limits. Credentials and server sessions follow separately documented deletion and revocation procedures.

What the accumulated history can support

Build a qualified multi-source bid pipeline
Identify new opportunities without checking each portal manually
Review which deadlines or amendments changed
Assign opportunities to estimators or business-development owners
Compare portal coverage and failed checks
Track published bidder or plan-holder changes when available
Audit the source record and files behind every Airtable entry

Interpretation limits

History makes comparison possible, but it does not remove source limitations or turn signals into guaranteed business outcomes.

Coverage is limited to the portals, accounts, saved searches, and permissions approved during setup

ConstructConnect and other commercial portals require a valid customer account and must permit the intended access and use

A US-hosted VPS does not override portal terms, authentication controls, licensing, geography restrictions, or access limits

Three-hour checks are scheduled monitoring, not real-time coverage, and may be delayed by maintenance, MFA, rate limits, session expiry, or source changes

No portal aggregator or workflow can guarantee complete tender coverage

Portal fields, bidder lists, attachments, and amendment history vary and may be missing, delayed, licensed, or restricted

Deduplication and qualification can produce uncertain matches that require human review

Airtable attachment and storage limits affect how large or numerous files are delivered

Customers remain responsible for account rights, portal subscriptions, bid decisions, legal requirements, and verifying final submission instructions

Safeguards

Automation stays inside agreed boundaries.

Access, retention, exports, and operating controls are confirmed for this workflow before launch.

No credentials submitted through the public website form

Secure access handoff only after scope and authorization review

Customer-created least-privilege or read-only accounts where supported

Separate client sessions and immediate access revocation

Customer-approved US-hosted VPS option with documented access boundaries

No CAPTCHA bypass or access beyond the customer account permissions

Official source links, run logs, unavailable portals, and failed checks remain visible

Attachments are handled only within agreed file types, size limits, retention, and destination rules

No representation of affiliation with ConstructConnect or any monitored portal

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Request configuration

Configure Multi-Portal Tender Monitor.

Share the sources, rules, and destination. We’ll verify access and confirm the final setup and monthly operating scope.

SetupQuoted after sample

ManagedOptional managed plan

Normally liveConfirmed after portal review

Multi-Portal Tender Monitor

Tell us what to run. We handle the operating structure.

What you provide

How you provide it

What this workflow delivers.

Sources

Output fields

Delivery options

Operating scope

One workflow, configured around the decisions your team owns.

Available modules

Business questions supported

See what goes in and what comes back.

From source approval to scheduled operation.

Each run adds to a useful operating history.

What the accumulated history can support

Automation stays inside agreed boundaries.

Continue through the catalogue.

Search Trend Monitor

Structured Business Data Extractor

EU Funding & Tender Opportunity Monitor

Configure Multi-Portal Tender Monitor.

Configure the workflow.